Our top 10 tips for the ideal ergonomic workplace

Image of an ideal workplace

An ergonomic workplace facilitates the comfort and productivity of VDU users. All it takes is a few changes to three parts of your desk set-up to create the ideal workplace.

ONE:  A good seated position:
The ideal ergonomic workplace starts with a good seated position. One of the steps to achieving this is to set the seat at the right height. You’ll know this height is right when your feet are placed flat on the floor and your knees are at a right angle. You might also need to use a footrest. The backrest also has an impact on your seated position. For good support, tip this 2 cm backwards.

TWO:  Place mouse directly in line with your shoulder!:
Another important thing to consider in creating the ideal workplace is the position of the mouse. Avoid reaching too far for the mouse as shown in the example below. Reaching too far puts extra strain on the neck and shoulders. A compact keyboard offers a good solution. If you make frequent use of the numeric pad, you could place a separate numeric pad to the left of your keyboard. This keeps the mouse in line with your shoulder and keeps you from reaching too far for it.

THREE:  Use multiple monitors:
If you often work with 2 applications at the same time, working with 2 monitors side-by-side, will make you much more productive and also help improve your posture and wellbeing in the workspace.

So here are our top 10 tips for the ideal ergonomic workplace:

A good seated position:

  • Seat height: feet flat on the floor, knees at a 90-degree angle. (You might need to use a footrest).
  • Desk height: at elbow height when sitting in a relaxed position.
  • Arms supported by armrests or the desk.
  • Tilt the backrest of your chair 2 cm backwards for proper support.
  • Monitor height: the top of the screen should be slightly below eye level. (You might need to use a laptop stand or tablet riser).
  • Distance from monitor: at least 1 arm-length (Use an external monitor measuring at least 19 inches, and an external keyboard and mouse).
  • Work ‘in line’: Place documents, tablet or smartphone in line with the screen on a slightly sloping surface so that you can read from them easily without bending your neck. (Use a document holder).

Place mouse directly in line with your shoulder! 

  • Avoid reaching too far for the mouse. Use a compact keyboard possibly accompanied by a separate numeric pad that can be placed to the left of the keyboard. Increase productivity with a separate keyboard (also when using laptop or tablet).
  • For extra comfort, use an insulated mouse pad. The mouse cursor will move smoothly across the screen (on any desk), and the hand holding the mouse will stay warm.

Multiple monitors: 

  • Work with 2 monitors if you often work with 2 applications at the same time. Place the screen you use most directly in front of you. If you often have to compare data provided by multiple applications, place both screens directly in front of you.
  1.  Download our 10 tips for the ideal workplace PDF
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